June – Mid-States Conference in St. Louis, no KCCSS meeting
July 15 – 1:30, General Meeting, Trailside Center at 99th and Holmes, KCMO
August 9 & 10 (Thurs & Fri) – Show Set-up
August 11 & 12 – Annual Show & Sale
September – Tri-City Meeting (Omaha?)
October 21 – 1:30, General Meeting, Fern Room
November 18 – 1:30, General Meeting, Rose Room
December 9 – 12:00, Holiday Party
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Mike Hisey and I met with Colby Biswell and Judy Penner today at the garden center. And this is a report on all the latest developments
Much to our amazement, the Parks & Rec folks have actually decided to go back to “the way we were” for the rest of 2018 and put the new fee structure in place for 2019. !!!!!!!
So what this means in terms of our regular meetings — at least right now — is that we can continue to hold them on Sundays without paying any facilities use fee. The waiver of the fee is considered to be part of our “partnership” with the Parks Department in maintaining the hardy garden. We still need to keep track of our hours and turn them in at the end of the year because the number of hours will be figured monetarily to determine how much our fees for 2019 will be. Colby suggested more than once that we should consider changing our meetings to Saturday (because apparently next year the fees for Sundays will be high), but we kept telling him that we had discussed doing that, and we preferred sticking with Sundays, even if we need to find another place to meet.
In terms of the show and sale, the news is also good. We will not be charged any fees at all for use of the two rooms, even on Sunday! We will, however, need to pay 5% of our gross intake to Parks & Rec. At first, Colby said it would be 10%, but when I read him the numbers I had put together previously (and sent out to you all), he lowered the amount to 5%. This will probably come out to between $400 and $500, if our sales are similar to last year’s.
So Mike and I thought the best course of action was to keep our plans for the show/sale dates the same as we had originally planned: setup on Friday, Aug 10, and the event on Sat & Sun, Aug 11-12. We can even hold it at the same hours we have always used: 9:00-5:00 on Saturday, and 11:00-4:00 on Sunday, with cleanup from 4:00 to 5:00 Sunday. This will make everything so much simpler, especially in terms of the signed contracts we already have with the vendors.
Our Memo of Understanding (MOU) will be available by the end of June for our review and signing. Colby took notes on everything we agreed to during the meeting, and he will put it all in the MOU.
The fee schedule for 2019 will be written up and sent out — according to Colby — with the reservation packets that go out to the groups in September. I wish we had it now, so that we could make plans for next year, but people keep reminding me that the wheels of government turns slowly. At any rate, we may want to put together a small committee to start checking out alternative venues for next year’s show and sale. Just sayin’…..
As I informed everyone in yesterday’s email, I already made a reservation for our July 15 meeting at the Trailside Center at 99th and Holmes. We decided to go ahead and hold the meeting at that location because we think it will be good for people to see the facility, which we might want to use next year for Sunday meetings, depending on how the fee schedule works out. Our meetings in October, November, and December will take place at Loose Park, as scheduled.